How to Use Multiple Email Signatures in Gmail
We all know how important an email signature is, it allows you and your business to quickly add company information and branding to every communication you send. But did you know that Gmail now gives you the ability to add multiples email signatures? This means that you can create several email signatures, for example, you could have one for internal or external use or for different events or campaigns you are running.
How to Create Multiple Email Signatures in Gmail
To get started, open the Gmail Settings menu by selecting the cog icon in the top right of the screen and then select “Settings”
Under the General tab, scroll all the way down to the bottom and there you’ll see “Signature”. Hopefully, you’ve already set up an email signature, this is now automatically displayed as “My Signature”. You can edit the existing signature by selecting the pencil icon or if you want to start again simply select the trash icon.
To create an additional email signature select the “Create new” at the bottom of the email signature list.
In the “Name new signature” dialogue box enter the name of your new email signature and click “Create”.
This will clear the email signature editor and allow you to enter a different email signature.
Simply add the text or paste in some fancy HTML with image links etc. As a suggestion, you may want to create email signatures for the different languages you speak, or like me, create a plain text version of your email signature when a full signature is simply not required.
Using Multiple Email Signatures with Send-As addresses
If you have multiple accounts within your Gmail you can now add a customised email signature for each account. Within the “Signature defaults” select the drop-down to switch to one of your other Send-As email addresses.
Once you have selected one of your other email addresses any changes to that email signature only affects that account. You can now add specific branding, and even offers or campaigns.
Switching between Email Signatures within Gmail
You can select the appropriate email signature from the email compose window by selecting the pen icon. You newly created email signatures will now be listed within the menu, select the one you want to use from the list.
If you click “Manage Signatures” it will take you back to the Signature options within the settings section as previously described.